​​Goodwood Bowling Club

Bowling green with players and spectators.

Our Constitution

CONSTITUTION OF THE GOODWOOD BOWLING CLUB

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(As amended at a Special General Meeting (SGM) on 26th September 2020)

1. TITLE

1.1 The name of the club shall be the GOODWOOD BOWLING CLUB, hereinafter referred to as the Club.

1.2 The Club colours and insignia shall be Blue and Gold.

2. OBJECTS AND POWERS

2.1 The club is established for a public purpose. The objects of the Club shall be to promote and encourage the playing of the game of Bowls, to provide facilities therefore and to establish and maintain congenial social amenities for its members, without practising discrimination on the grounds of race, gender, religion, or political association.

2.2 In furtherance of its objects, the Club shall have the following powers:

2.2.1 To hire on lease or otherwise acquire the areas of land occupied by the Club in Goodwood and such other land and premises as may be required from time to time for the purposes of the Club.

2.2.2 To do all such things and carry out all such undertakings as may be necessary for, or incidental to such objects and to provide the necessary facilities of a Bowling Club without profit to the individual members thereof.

2.2.3 The income and property of the club are not distributable to its members or office bearers except as reasonable compensation for services rendered.

2.2.4 To borrow or raise monies in such manner as the Club shall deem fit, as authorised at an Annual General Meeting or Special General Meeting called for that purpose.

3. AFFILIATION

3.1 The Club shall be a member club of the Western Province Bowling Association and by virtue of such membership, affiliated to BOWLS SA.

3.2 Subscriptions and levies imposed by these Associations from time to time shall be a charge against the members of the Club respectively, and shall be payable when the Annual Club Subscriptions fall due.

4. LAWS OF THE GAME

The Laws of the Game of Bowls as adopted by BOWLS SA shall be applicable to all matches played at the Club.

5. MEMBERSHIP

5.1 ORDINARY MEMBERS

An Ordinary member is a person who has been elected as such in accordance with the procedure set out in Clause 5.9.

An Ordinary member shall be entitled to the following privileges:

  • 5.1.1 To be notified of all General Meetings;
  • 5.1.2 To attend and vote at all General Meetings;
  • 5.1.3 To be eligible for election to all Committees and Sub-Committees;
  • 5.1.4 To participate in all Social and Clubhouse facilities;
  • 5.1.5 To play Bowls at the Club during all playing sessions designated by the Management Committee;
  • 5.1.6 To practice on the Club Greens at such times as may be approved by the Management Committee;
  • 5.1.7 To be eligible for selection in all representative Club teams;
  • 5.1.8 To play in all Club Competitions arranged by the Management Committee;
  • 5.1.9 To arrange matches with non Club members at such times as the Management Committee may approve;
  • 5.1.10 A copy of the Constitution upon request.

5.2 DUAL MEMBERS

5.2.1 A dual member shall be a playing/ordinary member of an alternative Club affiliated to WPBA where the alternative Club is his main Club and the GBC is his dual Club.

5.2.2 A dual member shall have all the rights and privileges of an ordinary member with the exception that he/she shall have no voting rights at General Meetings nor be eligible for election to any Committees but may be a member of any Sub-Committees of the Club.

5.2.3 He/she may also not represent both Clubs in any one WPBA competition or enter in both Clubs Singles Championships.

5.2.4 He/she shall be elected as a dual member in accordance with the procedure set out in Section 5.9 which shall include a clearance certificate from his/her main Club.

5.2.5 The subscription fees of a dual member shall be determined by the Annual General Meeting of the Club but shall exclude WPBA and BSA’s affiliation fees except the fee payable to WPBA in respect of dual membership.

5.3 HONORARY LIFE MEMBERS

5.3.1 An Honorary Life member is a person on whom the Annual General Meeting or a Special General Meeting has bestowed this honour, in recognition and appreciation of his/her meritorious services to the Club for a period of not less than fifteen years, or the Game of Bowls, or for some special honour he/she has brought to the Club.

5.3.2 No nomination for this honour shall be submitted to any Annual General Meeting or a Special General Meeting unless it has been received the prior approval of two-thirds of the Management Committee in office.

5.3.3 An Honorary Life member shall be entitled to all the privileges of an Ordinary member but shall not be liable to pay Club or any other subscriptions or levies. The Western Province Bowling Association and BOWLS SA subscriptions and levies of such Honorary Life member shall be paid by the Club.

5.3.4 Membership shall terminate only upon the death or voluntary resignation except in circumstances as defined in 12.5.3.

5.4 HONORARY MEMBERS

5.4.1 An Honorary member is a person who by reason of holding public office, or by reason of having conferred some special benefit upon the Club, is elected by a two-thirds majority of the Management Committee in office for such period as the Management Committee may deem expedient.

5.4.2 An Honorary member shall be entitled to participate in all Club, Social and Clubhouse activities, shall have full use of the Club facilities other than playing facilities, and shall not be liable to pay Club or any other subscriptions or levies.

5.4.3 An Honorary member shall be entitled to attend all General meetings but shall not have a vote nor be entitled to have any say in the running of the Club, unless the member is a person serving on the Management Committee as provided for in par 7.1.

5.5 SOCIAL MEMBERS

5.5.1 A Social member is a person who has been elected as hereinafter set out in Clause 5.9.

5.5.2 A Social member shall be entitled to participate in all Club Social and Clubhouse activities, and have full use of the Club facilities other than playing facilities.

5.5.3 A Social member shall be entitled to attend all General Meetings but shall not have a vote nor be entitled to have any say in the running of the Club, unless the member is a person serving on the Management Committee as provided for in par 7.1 and 7.2.

5.6 ASSOCIATE MEMBERS

5.6.1 Associate members are those persons who, after having been Ordinary members, have ceased to be active members but desire to retain their association with the Club and whose application as Associate members has been approved by the Management Committee.

5.6.2 An Associate member shall be entitled to attend all General Meetings but shall not have a vote nor be entitled to have any say in the running of the Club, unless the member is a person serving on the Management Committee as provided for in par 7.1.

5.7 TEMPORARY MEMBERS

5.7.1 A Temporary member shall be a person admitted as such by the Management Committee and who is:

  • 5.7.1.1 A bona fide candidate for membership of the Club and whose name has been posted on the Clubhouse Notice Board; or
  • 5.7.1.2 A person who resides not less than 40 kilometres from the Clubhouse; or
  • 5.7.1.3 A person who is bona fide engaged in a match or competition at the Club.

5.7.2 Such a member shall be entitled to such privileges as may be resolved by the Management Committee, including playing and social facilities, and shall be subject to such financial obligations as the Management Committee may resolve in each particular circumstance.

5.8 COUNTRY MEMBERS

A Country member is a person who resides outside the WPBA District borders and has been elected as such in accordance with the procedure set out in Clause 5.9.

A Country member shall be entitled to the privileges below, subject to the additional conditions of membership.

  • 5.8.1 To attend all General meetings but shall not have a vote nor be entitled to have any say in the running of the club.
  • 5.8.2 To participate in all Social and Clubhouse facilities.
  • 5.8.3 To play bowls at the club during all playing sessions designated by the Management Committee.
  • 5.8.4 To practice on the club greens at such times as may be approved by the Management Committee.
  • 5.8.5 To be eligible for selection in all representative Club teams.
  • 5.8.6 To play in all Club Competitions, except for any Club Championships, arranged by the Management Committee.
  • 5.8.7 To pay Tabs fees at the prescribed tariff.
  • 5.8.8 To pay a subscription of 20 percent of an Ordinary membership subscription.
  • 5.8.9 To pay all applicable administration fees due, on dual membership registration, to controlling bodies.

5.9 TERMINATION OF MEMBERSHIP

A member shall cease his/her membership of the Club:

  • 5.9.1 upon his/her resignation by written notice to the Secretary.
  • 5.9.2 In the event that the written notice is submitted after the club has paid BSA and WPBA affiliated fees during October/November the member shall refund such fees to the club.
  • 5.9.3 if any of his/her subscription remains unpaid after it became due.
  • 5.9.4 on expulsion as provided in clause 12.5.3.

5.10 PROCEDURE FOR THE ELECTION OF ORDINARY, COUNTRY AND SOCIAL MEMBERS

In the election of Ordinary and Social members, the Management Committee shall be bound by the following procedure:

  • 5.10.1 A candidate for election as a member shall be proposed and seconded by members in good standing.
  • 5.10.2 The application form for this purpose shall be: For Ordinary members The BOWLS SA Application Form. For Social members The Club’s Application Form.
  • 5.10.3 The application form, completed by all parties concerned, shall be displayed on the Club Notice Board for a minimum period of seven days. No member may be elected sooner than fourteen days after his/her nomination.
  • 5.10.4 The objections of Club members to any nomination may be made in confidence to any member of the Management Committee who shall convey the fact of the objection and details thereof to the meeting at which the application is considered, giving the name of the objector in confidence only to the Chairperson. The Management Committee shall ballot on the application and three adverse votes of those members present shall exclude membership.

6. FINANCIAL YEAR

The Financial Year of the Club shall be from 1 May to 30 April.

7. MANAGEMENT OF THE AFFAIRS OF THE CLUB

7.1 The affairs of the Club shall be managed by the Management Committee consisting of:

  • President (Male or Female) – who shall be Chairperson,
  • Vice President (Male or Female)
  • Honorary Secretary (Male or Female)
  • Honorary Treasurer (Male or Female)
  • Marketing and Development Officer (Male or Female)
  • Clubhouse Convener (Male)
  • One Additional Member who shall be the Competition Secretary (Male or Female)

7.2 All members of the Management Committee shall with exception of the Marketing and Development Officer be Ordinary members or Honorary Life members.

7.3 The Executive Officers of the Club shall be the President, the Vice President, the Honorary Secretary and the Honorary Treasurer. They may as a body take such action and make such decisions, as they consider necessary in matters of urgency. The Management Committee at its next meeting shall confirm their actions and decisions.

7.4 Any one member of the Management Committee may appoint a sub-committee in consultation with the President. Management Members of sub-committees shall report back to the Management Committee at the monthly meetings in respect of each of the sub-committees so formed.

8. ELECTION PROCEDURE FOR MANAGEMENT COMMITTEE MEMBERS

8.1 8.1.1 A notice calling for nominations for the various offices shall be placed on the Clubhouse Notice Board not later than 1 April each year.

8.1.2 Nominations shall be inscribed in the appropriate column and shall be signed by the proposer, the seconder and the nominee. Should the nominee be absent for any reason, any form of written acceptance of nomination over his/her signature shall be acceptable. Nominations shall remain exhibited until closing date, namely 30 April.

8.2 The names of all nominees, together with the names of the respective proposers and seconders, shall be set out in the Notice convening the Annual General Meeting.

8.3 A member may be proposed for more than one office and upon election to an earlier office dealt with in the elections, further nominations shall fall away.

8.4 8.4.1 If by the closing date for nominations no candidate has been nominated for any office or offices, or if as a result of any candidate or candidates withdrawing or for any reason being unable to assume office, leaving no candidate or fewer than the number required for election, the remaining candidate shall be deemed to have been duly elected and the Chairperson at the Annual General Meeting shall call for further nominations.

8.4.2 If then, more candidates are nominated than there are vacancies, a ballot shall fill the remaining vacancies. If not, those nominated shall fill the remaining vacancies.

8.5 Where any of the offices of Secretary, Treasurer and Competition Secretary are not filled at the Annual General Meeting, the Management Committee may appoint any of its members to hold one of these offices in addition to his/her elected office. The Management Committee may also co-opt any Ordinary member or Honorary Life member who are willing to fill the duties referred to above to the Management Committee.

8.6 Only members present and entitled to vote shall vote separately for the offices of President, Vice President, Secretary, Treasurer, Marketing & Development Officer, Clubhouse Convener and an Additional Member as Competition Secretary in that order. In every election voting shall be by ballot.

8.7 Ballot papers not complying shall be counted as spoilt papers.

8.8 The nominee for President shall have been a sitting member of the Management Committee within the previous ONE year.

8.9 In the event that GWBC is the main club of a member he/she may serve on the management Committee even if he/she is a dual member of another club affiliated to WPBA.

9. PAST PRESIDENT

The outgoing President, if available and willing to serve shall be an additional member of the Management Committee for the Club for the following year.

10. DUTIES OF THE PRESIDENT

10.1 The President shall co-ordinate all the activities of the Club, preside at all Management Meetings and General Meetings and chair the initial Selection Committee Meetings for the election of a Convenor.

10.2 Save where his/her voting powers are specifically precluded, he/she shall be entitled to a deliberative vote, and when he/she presides and is entitled to vote, he/she shall in the event of a tie, also have a casting vote.

10.3 The President shall present a report of the activities of the Club for the past year to the Annual General Meeting and shall ensure that an audited Financial Statement is also presented.

11. DUTIES OF THE VICE-PRESIDENT

11.1 The vice President shall assist the President in all his/her functions and shall act as President in his/her absence and doing so assume the duties and powers of the President.

11.2 In the absence of both the President and the vice-president the Secretary shall assume the duties and powers of the President.

12. POWERS, DUTIES AND OBLIGATIONS OF THE MANAGEMENT COMMITTEE

The Management Committee shall have full power and authority to do any act, matter or thing which could or might be done by the Club, excepting such matters as are in this Constitution specially reserved to be dealt with at a General Meeting of members or otherwise, and in addition to the general powers and authorities hereby conferred on the Management Committee and without in any way limiting such powers and authorities, the Management Committee shall have the following powers and duties:

12.1 ADMINISTRATION

12.1.1 To institute, conduct, defend, compound or abandon any legal proceedings by and against the Club or its officers or otherwise concerning the affairs of the Club.

12.1.2 To make Bylaws and inform members thereof as well as any amendments thereto. Amendments can only be effected by a two-thirds majority of the Committee members present.

12.1.3 To grant consent to non members to use the Club upon such terms and conditions as the Management Committee may within its powers think fit, or to refuse consent at its discretion and generally to fix and from time to time to vary the fees, if any, in respect of guests introduced by members.

12.1.4 To enquire into any damage to any of the Club’s property, equipment or assets and if deemed necessary to recover damages from any member, Employee or Appointee in the event of wilful damage or gross negligence.

12.1.5 To approve applications of Social, Associate and Temporary members in terms of Clauses 5.4, 5.5 and 5.6 hereof.

12.1.6 In the case of doubt as to the meaning of any Clause hereof or any Bylaw framed in terms of Clause 12.1.2, the interpretation of two-thirds the Management Committee shall be binding upon all concerned until the next Annual General Meeting where it may be confirmed or overruled by the members present.

12.1.7 Decisions of the Management Committee shall not be binding upon its successor in office except where the Management Committee has concluded written agreements with any member or third party which agreements were in the opinion of the Management Committee in the best interests of the Club. Such agreements may only be, where possible, amended or rescinded by a General Meeting of the Club.

12.1.8 The Management Committee shall be answerable for all its actions to the members at a General Meeting.

12.2 FINANCE

12.2.1 To open and operate upon a banking account in the name of the Club and to overdraw such banking account for the purpose of the Club and to invest funds of the Club in the best interests of the Club. All cheques shall be signed by two of the following three signatories, being President, Honorary Treasurer or Club Manager.

12.2.2 To effect insurance of all kinds in the interests of the Club.

12.2.3 To fix and vary the subscriptions or fees payable by Associate members and Temporary members.

12.2.4 To pay the entrance fee for all selected representative teams entered by the Club for Western Province and/or National Tournaments, as well as any financial assistance decided upon, in respect of the Men’s and Ladies’ National teams, such financial assistance to be based on the strength of results achieved and shall be reviewed by the Management Committee each year prior to the Nationals.

12.3 APPOINTMENT OF HUMAN RESOURCES

12.3.1 To appoint the Club Manager whose responsibility it will be to buy and sell all kinds of provisions, liquid and solid required by persons patronising the Club and to ensure that no profit from the sale of liquor shall accrue to any individual.

12.3.2 To appoint the Club Green keeper.

12.3.3 To appoint, suspend or discharge any employee or appointee as may be deemed necessary, and to fix such employee’s remuneration and conditions of employment.

12.3.4 In the absence of the Honorary Secretary, Honorary Treasurer and Green keeper or any one or more of them, to appoint an Ordinary member to act temporarily in one or other of these capacities. The person appointed shall have the same powers and duties as the person in whose place he/she has been appointed.

12.3.5 To fill such vacancies among its members as may arise during its term of office and to co-opt any number of additional members to the Management Committee as and when the Committee deems it appropriate. The person appointed shall have the same powers and duties as the person in whose place he/she has been appointed.

12.3.6 To appoint two delegates of either gender, as well as two alternates of either gender, to the Western Province Bowling Association Council, all of whom shall be members of the Management Committee.

12.3.7 The Management Committee may appoint such sub-committees as it may deem necessary for the better administration of its functions in the interests of the Club and of the members. All Sub-Committees shall be answerable to and shall regularly report to the Management Committee on the progress of its activities. All convenors of such sub committees shall be members of the Management Committee.

12.4 REGULATION OF PLAY

12.4.1 To decide when members entitled to play on the greens shall be allowed to practice, and to notify members in such manner as it considers reasonable.

12.4.2 To arrange and hold competitions and tournaments and to make any special arrangements therefor, and to set aside any part of the Club grounds for any special purpose whatsoever.

12.4.3 To regulate the wearing of the Club’s colours and insignia and of apparel by persons playing on the greens.

12.4.4 The Management Committee shall fix times of play and shall appoint a Duty Officer for each playing session who shall allocate the rinks for play after receiving the report of the Green keeper.

12.4.5 In the arrangement of Social play, the Duty Officers shall arrange matches in the best interests of the members present and as far as practicable shall give preference to the “Draw” over Club Competitions, save where the Management Committee has allocated specific rinks for competitive play.

12.4.6 The Management Committee shall regulate play by casual visitors and shall give preference to Club members.

12.4.7 All visitors intending to use the facilities of the Clubhouse shall sign the Visitor’s Book on arrival.

12.5 DISCIPLINE

12.5.1 If any member of the Club is alleged to be guilty of offensive or improper behaviour, the Chairperson shall convene a meeting of the Management Committee which the member concerned, having been given notice of the complaint against him, and details thereof, shall be invited to attend. At this meeting the member concerned may question the person complaining of his/her behaviour and may call witnesses in his/her defence and may make such material statements to the Committee as he/she desires. If the member having received notice of the Meeting fails to attend, the Committee may proceed to consider the complaint in his/her absence.

12.5.2 After giving the matter its consideration, the Management Committee may dismiss the complaint, issue a warning to the member concerned, suspend his/her membership for a stated period or expel him/her from the Club.

12.5.3 A decision to suspend shall be taken only on a two-thirds majority vote of members present and to expel only upon a unanimous vote of members present.

12.5.4 A right to appeal shall lie to a Special General Meeting, which shall be convened by the Management Committee upon a written request from the member concerned. Notice of appeal shall be given to the Secretary within seven days of the date on which the member was advised of the decision. The grounds of appeal shall be fully set out in the Notice of Appeal.

12.5.5 No member whose membership has been terminated or who is financially indebted to the Club shall be introduced by any other member as a visitor or guest to any part of the Club premises.

13. SELECTION COMMITTEES

13.1 13.1.1 The Selection Committees shall be responsible for nominating suitable candidates for District and National Selection and for the grading and handicapping of members as well as selecting players to represent the Club in District Championships and Competitions only.

13.1.2 In respect of the National Fours Championships, members who wish to play together will enter teams. If more than one team is entered the Selection Committee shall grade those teams entered using the combined handicaps of the team members.

13.1.3 Teams entered for the National Fours Championships shall be subsidised on the strength of results achieved and the Management Committee shall review the subsidy each year prior to the National Championships.

13.1.4 All members of the respective selection committee shall be ordinary members, honorary life members or associate members with the proviso that an associate member cannot be elected as a convenor of a selection committee.

13.2 ELECTION PROCEDURE

13.2.1 At every Annual General Meeting two Selection Committees comprising five members of each gender shall be elected by those members of the respective gender, present and entitled to vote.

13.2.2 Nominations for the Selection Committees shall be made concurrently with nominations for Management Committee. The same procedure shall be followed as in the case of nominations for the Management Committee.

13.2.3 If by the closing date for nominations, there are fewer than five candidates for election to each Committee, the candidates nominated for that committee shall be deemed duly elected and the Chairperson at the Annual General Meeting shall call for further nominations. If more candidates are nominated than there are vacancies, a ballot shall be held to fill the remaining vacancies. If not, those nominated shall fill the remaining vacancies.

13.3 Three members of the Selection Committee shall form a quorum.

13.4 If a vacancy occurs in the Selection Committee, the Management Committee shall fill the vacancy, not necessarily from its own members.

13.5 If any member of the Selection Committee fails to attend two successive meetings of the Committee without acceptable leave of absence, he/she shall forfeit his/her seat and the Management Committee shall replace him/her in the same way as it may fill a vacancy in terms of 13.3 above.

14. GENERAL ADMINISTRATION

14.1 The Management Committee shall meet at regular monthly intervals and at such other times as the Chairperson may direct. The Chairperson shall be obliged to convene a Special Management Committee Meeting on written request by three members of that Committee.

14.2 A quorum of Management Committee shall be four members present.

14.3 A quorum of any sub-committee shall be a majority of its members.

14.4 A member of the Management Committee or of any sub-committee who fails to attend three consecutive meetings without acceptable leave shall cease to be a member thereof.

14.5 Voting at all meetings of the Management Committee shall be by show of hand unless any person present and entitled to vote, demands a ballot or it is provided otherwise in any particular case.

14.6 The Chairperson at all meetings shall have a deliberative vote, unless specifically excluded by these Rules, in addition to a casting vote in the event of a tie.

14.7 A member of the Management Committee may, upon ten days written notice to the Secretary, move to review and rescind any decision of the Committee taken during its term of office. Immediately upon receipt thereof, the Secretary shall inform all other Committee members and shall place the motion upon the Agenda for the Management Committee where it shall be dealt with and may be carried only if a majority of two to one of members present at the meeting is obtained.

14.8 The Secretary shall keep proper minutes of all General and Management Committee meetings and submit them for approval to the next such meeting. Minutes and Minute Books shall be retained indefinitely.

14.9 The Management Committee shall ensure that proper books, including a register of members, are kept. The Books of Account and other documents of the Club shall be kept in safe custody at the Club or such other place as the Management Committee deems fit, and shall be open for inspection by Management Committee members at all reasonable times. Books of Account and supporting documents shall be retained for at least five years.

14.10 Only Club members shall be permitted to pay for accommodation or facilities or liquor or refreshments supplied in the Club.

14.11 Except in terms of a written agreement approved by the Minister responsible for the administration of the Liquor Act or a person to whom he/she has delegated responsibility, no profit from the sale of liquor by the Club shall accrue to any individual.

14.12 All suggestions and complaints shall be placed before the Management Committee for attention at the first meeting after written receipt of same.

15. SUBSCRIPTIONS

15.1 Subscriptions for Ordinary and Social members shall be determined by the Annual General Meeting and in no case shall they be less than the minimum subscription laid down for Club members by the Liquor Act 87/1977 as amended or substituted from time to time.

15.2 New Ordinary members accepted before 31 January of any year shall be liable for the full annual subscription, and if accepted after that date shall be liable for 1/2 (one half) of the annual subscription.

15.3 All subscriptions shall be paid on or before 31 October in each year by those who were members two weeks after the AGM, and immediately upon election in the case of new members.

15.4 Any member who defaults shall not be a registered member of the Club and the Treasurer shall advise the Management Committee accordingly. Such a person shall not be competent to vote on any occasion, shall not be eligible for appointment to any committee or sub-committee, shall not be eligible to represent the Club or be eligible to participate in any Club competition.

15.5 Any member who has been suspended or expelled shall remain indebted to the Club in respect of his/her obligations, and any member who resigned from the Club whilst indebted to the Club shall be liable to the Club for the amount owing until payment is effected or unless the Management Committee rules otherwise.

15.6 The Management Committee shall, entirely at its own discretion, have the power to reinstate any member after he/she has discharged his/her obligation to the Club.

16. ANNUAL GENERAL AND SPECIAL GENERAL MEETINGS

16.1 PROCEDURE

16.1.1 At all General Meetings of the Club the President shall preside, and failing him/her, the Vice President acting as the Deputy. In the absence of both of them, the Secretary shall be the Chairperson for that meeting. At all General Meetings, members present and entitled to vote equal in number to not fewer than 30% of the Ordinary members, shall constitute a quorum.

16.1.2 If no quorum be present within twenty minutes of the time fixed for the meeting, the meeting shall stand adjourned to such place, date and time as the members present and entitled to vote may determine and at such adjourned meeting those members present and entitled to vote shall constitute a quorum.

16.1.3 Voting at all General Meetings save where otherwise provided in this constitution shall be by show of hands unless a request for ballot be made by any person present who is entitled to vote.

16.1.4 The Chairperson shall have in addition to his/her deliberative vote, a casting vote in the event of a tie.

16.2 ANNUAL GENERAL MEETING

16.2.1 The Annual General Meeting of the Club shall be held each year during the month of June at such place, date and time determined by the Management Committee.

16.2.2 Notice of such meeting shall be posted or handed to all members not less than nine days prior to the date of the meeting and shall include the audited Balance Sheet and the Financial Statement for the preceding Financial Year, and a detailed agenda including all motions to be considered at the meeting.

16.2.3 Notice of any motion for consideration at an Annual General Meeting must be submitted, in writing, to the Secretary not less that 21 days before the meeting.

16.2.4 The business to be transacted at the Annual General Meeting shall be:

  1. To read the Notice convening the Meeting.
  2. To confirm the Minutes of the previous AGM and any other intervening General Meeting.
  3. To receive and consider the report of the President.
  4. To receive and consider the audited Financial Statements.
  5. To elect:
    • President (Male or Female)
    • Vice President (Male or Female)
    • Honorary Secretary (Male or Female)
    • Honorary Treasurer (Male or Female)
    • Marketing and Development Officer (Male or Female)
    • Clubhouse Convener (Male)
    • One Additional Member who shall be the Competition Secretary (Male or Female)
    • Selection Committee of five members (Men)
    • Selection Committee of five members (Women)
  6. To elect Honorary Life members (if any).
  7. To elect an Honorary Auditor.
  8. To consider and decide upon motions of which notice has been given in terms of Clause 16.2.3.
  9. To determine subscriptions and levies of Ordinary and Social members.

16.2.5 The business to be transacted at the Annual General Meeting may not necessarily be in the order as reflected in Clause 16.2.4.

16.3 SPECIAL GENERAL MEETING

16.3.1 A Special General Meeting of the Club may be called by the Management Committee or on a requisition delivered to the Secretary and signed by at least fifteen Ordinary and Life members.

16.3.2 The notice of such meeting shall be posted or handed to all members entitled to attend, not less than nine days prior to the date of the meeting, and shall set out in full the matters to be dealt with by the meeting, and only such matters may be discussed, and if necessary voted upon, at the meeting.

16.3.3 In the case of a requisitioned Special General Meeting, should no quorum be present within fifteen minutes from the scheduled time of the meeting, such a requisitioned Special General meeting shall be dissolved and cancelled.

17. AMENDMENTS

17.1 This Constitution may only be amended upon a majority of two thirds of those members present and entitled to vote at a General Meeting of which due notice has been given.

17.2 Notwithstanding anything to the contrary in this Constitution, any provision hereof which conflicts with any provision of the Liquor Act shall be void insofar as it so conflicts.

18. DISSOLUTION

Should the Club be dissolved, its assets shall not devolve upon its members but shall be transferred to an organisation having objects wholly, or in part, similar to the objects of this Club as may be decided either by its members at a Special General Meeting at which it was decided to dissolve the Club or, in default of such decision as may be decided by the WPBA.

19. INDEMNITY

Every respective individual member of the Management Committee together with their heirs, executors, administrators or assigns shall, out of the funds and property of the Goodwood Bowling Club be indemnified from and against all actions, costs, charges, losses, damages, and expenses which they or any of them shall or may incur or sustain, by reason of any reasonable act committed, concluded in, or omitted, in or about the execution of their duties in their respective offices, except such as they or any of them shall incur or sustain by, or through their own respective wilful act, or default or lack of authority in terms of this constitution.

20. CONDITION OF MEMBERSHIP

20.1 It is a condition of membership of the Goodwood Bowling Club that the rules and regulations contained in this constitution shall be binding on all members, notwithstanding that same may hereafter be amended or supplemented in terms of Clause 17.1 hereof.

20.2 No member shall be absolved from the effects of this constitution by virtue of not having received a copy thereof or misinterpretation thereof.

21. INTERPRETATION

Any word in this Constitution or Bylaws of the Club that implies the masculine gender shall include the female gender except where the provisions of the Constitution does not allow for such an interpretation.

THIS CONSTITUTION AS AMENDED WAS RATIFIED AT A SPECIAL GENERAL MEETING OF THE GOODWOOD BOWLING CLUB ON 26 SEPTEMBER 2020 AND ANY CONSTITUTION HERETOFORE IN EXISTENCE IS HEREBY REPEALED AND ANNULLED.

HEREBY CONFIRMED AND AUTHORISED ON BEHALF OF THE CLUB MANAGEMENT AND CLUB MEMBERS ON THIS 5TH DAY OF OCTOBER 2020 AT GOODWOOD

(R.R.WARD)               (C.GORDON)
PRESIDENT               SECRETARY